You may be already familiar with the Pareto principle – 80% of the effects come from 20% of the causes. But are you actively using it to boost your productivity?
Pareto’s rule seems to be a constant in our world. Going beyond the confines of economics where it has originated, it can be applied to…
• Farming – roughly 80% of the peas come from 20% of the pods
• The manufacturing process – 80% of problems with products are caused by 20% of product defects
• Wealth distribution – 80% of the world’s wealth is held by 20% of the population
Boost Your Productivity
Applying Pareto’s principle to productivity isn’t hard – 80% of results come from 20% of tasks. This means that you can get more work done faster by prioritizing your most important tasks, which also happen to be the hardest.
Ask yourself this – what tasks have the biggest impact on my work?
Do them at the beginning of your work day, when you’re most focused, and before any distractions kick in.
Don’t Do What You Don’t Have to Do
You can also get more done by doing less. What Pareto tells you is that 80% of your tasks bring only 20% of your results. Think of all those emails you have to reply to. Of all those little urgent tasks, like answering phone calls. Of all the social media promotion you may be doing for your business – all those social updates, shares, and replies to comments.
The truth is that in most cases, all of the above falls into the 80% of the tasks that bring only 20% of the results.
Should you just drop them and focus on the hard, significant tasks? In essence, yes. Delegate the other tasks. But what if you don’t have a big team or can’t afford to delegate tasks just yet?
• Do more of the things that you really have to do and less of those you don’t
• Use automated software to streamline your social media activity
• Set aside an hour every week for answering emails
• Let calls get to voice mail – answer not the important ones, but the critical ones
One of the great things about BubblesPlanner is that it helps you keep track of the big, important tasks. And since all your tasks appear in the Backlog, you’ll always know what tasks are up next. Try the BubblesPlanner Demo to learn more.